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Planning Agency Meeting

Date: March 30, 2023

Time: 1:00 p.m.


Board of Supervisors Chambers
575 Administration Drive, Room 102A
Santa Rosa, CA 95403

Registration Required: No

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Roll Call
Greg Carr, District 1
Caitlin Cornwall, District 1
Larry Reed, District 2
Pat Gilardi, District 2
Evan Wiig, District 3
Jacquelynne Ocana, District 3
Kevin Deas, District 4
Shaun McCaffery, District 4
Eric Koenigshofer, District 5

Staff Members
Scott Orr
Alexandria Sullivan, Administrative Assistant
Jennifer Klein, Chief Deputy County Counsel

Disability Accommodation
If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please call (707) 565-1737 or email at least 72 hours in advance of the meeting to make arrangements.

Available digitally through the link in the Agenda and on the Planning Agency (PA) website. You can also email or the project planner to request materials.


1:00 PM Call to order and Pledge of Allegiance. Please Be Courteous - Turn off cell phones and pagers while the meeting is in session.

Approval of Minutes:

  • Board of Zoning Adjustments (BZA)
    • June 9, 2022, February 09, 2023,
  • Planning Commission (PC)
    • November 03, 2022, November 04, 2022, November 10, 2022, November 17, 2022, December 01, 2022, January 19, 2023, February 02, 2023, February 16, 2023
  • Planning Commission & Board of Zoning Commission Combined
    • December 15, 2022, January 26, 2023, February 23, 2023

Planning Agency Report: Actions of the Board


View documents for all items listed digitally >>

Please note, no public hearings will be held, and no actions will be taken.

  • 1:05 PM Discussion of 2023 Board Calendar
  • 1:10 PM Remote Public Participation
  • 1:15 PM Process Improvements Update

*The next Planning Agency meeting is tentatively scheduled for June 29, 2023.


Note: This calendar serves only to notify the public of hearing waiver projects. The projects listed below are NOT on the current agenda.

Public Appearances for Non-Agenda Items: Shortly after the hearing begins, the PA invites public participation regarding the affairs of the County. Any person desiring to speak on any matter which is not scheduled on this agenda may do so. Comments may be limited to three minutes, or as imposed at the discretion of the Chair. Under State Law, matters presented during public appearances cannot be discussed or acted upon by the PA commissioners.

Public Appearances for Agenda Items: PA hearings begin at 1:00 PM and are recorded. Agenda items begin on or after the time stated on the agenda. County staff will give an informational presentation, the commission will ask questions and discuss the item. No public hearing occurs, and no actions are taken on informational items. If it is a non-informational item then after the presentation and commissioner question, the public hearing is opened. The time limit for public comments during a public hearing is at the Chair’s discretion and is typically three minutes per speaker. Please state your name for the record when you are called upon. Questions raised by the public may be answered after all public comments are given. The Commission may request staff or the applicant to answer questions, and the applicant is given the opportunity to respond to any public comments. The public hearing is then closed, and no further public comments are received. The commissioners discuss the project and make a decision by motion and roll call vote.

Hearing Waiver Calendar: The hearing waiver calendar lists projects proposed for public hearing waivers for informational purposes only. The listed items are not scheduled on the current or uncontested calendars. For more information on the hearing waiver item, contact the planner assigned to the project or fill out a ‘Request for Information’ card.

Uncontested Calendar: All items listed on the uncontested calendar are considered to be routine. The Chair will open the public hearing on all items simultaneously. If no one from the public addresses the PA, the hearing will be closed, and the items may be acted upon with a single majority vote.

Public Comments

Please follow the instructions below to submit a Public Comment in writing, email or in person via the hearing room. The PA invites interested persons to submit comments which are entered into the permanent record. Written comments received prior to and during the hearing are distributed to the commissioners, staff, and are available to the public via the public copies link in the calendar section of this agenda. Written comments received after the package is made public may be read into the record.

Mail Public Comments: Address letters to: Permit Sonoma, 2550 Ventura Avenue, Attn: Planning Agency Secretary, Santa Rosa, CA 95403 and include the project number. This is not the location of the hearing.

Email Public Comments: Email comments to: Please provide your name and the project number. It is advised to email comments (no later than the day before) prior to the hearing date to give commissioners and staff review time.

If you wish to speak on an item which appears on this agenda, please fill out a speaker card and drop it in the box near the staff table. You will be called by the Chair in the order received. Your name, will be announced when it’s your turn to speak (1 public comment is allowed per person). The meetings are recorded and all in person testimony must be given through the microphone. Please state your name upon approaching the microphone. Each person may speak only once and is usually granted 3 minutes. Time limits are at the discretion of the Chair. Questions raised by the public are to be directed to the Commission. At the end of the hearing, the Commission may ask staff or the applicant to respond to any questions raised during the hearing.

If you wish to comment on a hearing waiver item, submit your comment directly to the assigned planner prior to the “last day for public comment” date listed for each item.

Please Be Respectful of others and the varying points of view. No clapping, booing, or speaking out of turn.

Please Be Courteous turn off cell phones and pagers while the meeting is in session.